The Graduate Student Professional Development Center Brochure

Click HERE to download The Graduate Student Professional Development Center Brochure

Deadlines

Final deadlines are set for each semester, Spring, Summer, and Fall. These deadlines are firm.

Fall 2016

  • Final Deadline: Friday, December 9th by 5:00 p.m.

Spring 2017

  • Final Deadline: Friday, May 5th by 5:00 p.m.


Final copies must meet the required formatting standards as shown in the formatting template. Incorrectly formatted final copies cannot be accepted. As this may affect graduation plans, students are strongly encouraged to submit a preliminary draft before the posted preliminary draft deadline. For questions, please contact Samien Hasanali at samien.hasanali@utsa.edu or call (210)458-4822.

Preliminary draft requirements

Final submission requirements

Formatting Webinars & Workshops

Each semester, The Graduate School offers multiple Thesis/Dissertation Formatting webinars and/or workshops. Students whose program requires a master's thesis or doctoral dissertation are strongly encouraged to attend a formatting webinar or workshop. All sessions are identical and cover the following information:

  • The Graduate School's required formatting
  • Review of the formatting template
  • Final Deadlines
  • Preliminary Draft process
  • Final submission requirements

These sessions are for students currently working on their thesis or dissertation. If you have not yet begun work on your thesis/dissertation, please plan to attend a workshop in a later semester. 
 


Formatting & Submission Workshops Registration

In-Person Workshops:


 Formatting & Submission Webinar

Webinars:


View the Formatting Presentation Online

Fall 2016 Thesis / Dissertation Formatting Presentation - Standard Format

Fall 2016 Thesis / Dissertation Formatting Presentation - 3-Essay Format

 

Formatting Template & Requirements

The Graduate School has a formatting template, preparation guidelines, and frequently asked questions to assist you in correctly formatting your document.  You are strongly encouraged to download and use the template, as well as read through the preparation guidelines, before you begin formatting your manuscript. 

*DO NOT use a former student's document to format your thesis/dissertation. Always use the current semester's template to format your document.*

  • Formatting template:

    • Standard Template - MS Word : If you are using Word, please download and use this template to format your thesis/dissertation. Additional instructions are provided on the template in red text. Please also refer to the Preparation Guidelines and FAQs documents.

    • Standard Template - LaTeXThank you to Dr. Weining Zhang for providing this template for LaTeX and LyX users. Please also refer to the Word template for additional notes and to the Preparation Guidelines and FAQs documents. Please note: While The Graduate School can perform a full formatting review of your document, we cannot offer technical support for troubleshooting the LaTeX program. 

      • Biomedical Engineering Students: At this time, a separate BME LaTeX template is not available. Please use the standard LaTeX template and also download the MS Word Template for Biomedical Engineering Students. Pay close attention to changes in the text on the Title Page and Abstract in the Word document and add these to your LaTeX document.

    • 3-Essay Template - MS Word : If you are using Word with a 3-essay format, please download and use this template to format your thesis/dissertation.  Additional instructions are provided on the template in red text.  Please also refer to the Preparation Guidelines and FAQs documents.
      • Biomedical Engineering Students: Please download and use the MS Word 3-Essay Template for Biomedical Engineering Students

  • Preparation Guidelines & FAQs: Answers to commonly asked questions on formatting, preliminary drafts, final requirements, and more. We strongly encourage you to download this document.
     

Citation Styles

Because we do not read the content of your thesis or dissertation, The Graduate School does not check your citations.You must follow the citation style recommended by your graduate program; if you are unsure of what citation style to use, please contact your supervising professor as citation styles vary by academic disciplines. The UTSA Library supplies a list of Citation Styles by Academic Discipline.

Preliminary Draft Review

What is a preliminary draft?

A preliminary draft is a rough draft of your thesis or dissertation. Submitting a preliminary draft to The Graduate School for a formatting check is strongly recommended.

The Preliminary Draft...

  • May or may not be 100% complete.
  • Preliminary drafts should be submitted in your final semester--the semester you plan to defend and graduate.
  • Preliminary drafts are typically submitted prior to your defense, when possible.

Please remember: The Graduate School checks your document for required formatting; we do not read your content. This means that we do not check your citations, spelling, or grammar, or review your document for plagiarism.
 

Preliminary Draft Process
 

  1. Schedule a preliminary draft review of your thesis/dissertation with The Graduate School for a formatting check. Please keep the following in mind when preparing your draft:
    • Print on regular copy paper
    • Print single-sided
    • Do not staple or bind your document
       
  2. During this one-on-one review session, a Graduate School staff member will:
    • Review your preliminary draft with you in real time and discuss what changes need to be made
    • Inform you of the final submission process and requirements
    • Answer any questions you might have
    • Preliminary draft review appointments should take no longer than 30 minutes
      • –Monday – Friday, 9:00 am – 4:00 pm
        –The last day to set an appointment: Monday, December 5th, 2016
        –To make an appointment, please contact The Graduate School at (210) 458-4331 or email Samien.Hasanali@utsa.edu 
  3. At your appointment, the Thesis/Dissertation Officer will go over the following:
    • Revisions
    • Final submission requirements and process
    • Any additional questions

Remember: The Graduate School does not read the content of your document, but checks the formatting against our required formatting guidelines (please use our template). If you are unable to submit your preliminary draft by the preliminary draft deadline, or if you have questions about the preliminary draft process, please contact the Thesis/Dissertation Officer.

The following dates and times are available for Downtown Campus Appointments only:

•Wednesday, October 12 9:00 am – 6:00 pm

•Wednesday, October 26 9:00 am – 6:00 pm

•Wednesday, November 9 9:00 am – 6:00 pm

•Wednesday, November 23 9:00 am – 6:00 pm

Final Submission Requirements

The following requirements must be completed by 5:00 p.m. on the posted final deadline:

  1. Submit one electronic copy of the thesis or dissertation to ProQuest UMI website.
  2. Doctoral Candidates only: Complete the online Survey of Earned Doctorates (SED) and all required doctoral forms.

Please note: Submitting two final printed copies is no longer a final submission requirement as of the Spring 2014 semester. Your ProQuest electronic submission also serves as the UTSA archival copy. The Library is no longer accepting printed copies for binding and archival. Your ProQuest submission must be correctly formatted according to our formatting requirements and templateincorrectly formatted final submissions will not be accepted. 
 

Committee Approval of Thesis or Dissertation

As of Spring 2014, hard copies of master's theses and doctoral dissertations are no longer a final submission requirement. With the removal of this requirement, signed signature pages are no longer submitted to The Graduate School. Approval of your document is instead shown with the below forms.

Personal Copies

You may order personal bound copies of your thesis or dissertation through ProQuest (ProQuest Binding Prices) when you submit your document, or by contacting FedEx (FedEx Office Binding Options). The Graduate School does not accept hard copies for personal binding.

ProQuest

Submitting an electronic copy of your thesis or dissertation to ProQuest is a final requirement for all students. Through ProQuest, you have the option to purchase a copyright as well as bound copies for your personal use. Submitting your document to ProQuest is quick and simple. If you have any questions about the process, please feel free to contact the Thesis/Dissertation Officer.

  • ProQuest Electronic Submission Website: Follow this link to submit your manuscript electronically with ProQuest.
    • Please note: The maximum file size that can be uploaded is 1000 MB.
       
  • Publishing with ProQuest:Do you have questions about what is available to you through ProQuest? This link provides information on the following:
    • Preparing your manuscript for submission
    • Publishing options (Traditional vs. Open Access)
    • Copyright 
      • The "Copyright and your dissertation/thesis" document includes a sample "Permission to use Published Material" letter that you may use.
    • ProQuest FAQs

 

Doctoral Requirements

In addition to the Final Submission Requirements for the dissertation, doctoral candidates are required to complete the following items in order to be cleared for graduation.

Survey of Earned Doctorates

Survey of Earned Doctorates: All doctoral candidates are required to complete this online survey in their graduating semester, no later than the final submission deadline.

Doctoral Forms

Doctoral Forms: These forms are required to be complete and on file in The Graduate School before a doctoral student will be approved for graduation.

  • Please note: The signature page of your dissertation must list all committee members that are listed on the Appointment of Doctoral Dissertation Committee form. If you have made a change to your committee and the names listed on your dissertation do not match your Appointment of Doctoral Dissertation Committee form, a corrected form must be submitted to The Graduate School.

Commencement

Doctoral students may participate in commencement ceremonies only after completing all requirements for graduation, including the successful defense of the dissertation and subsequent acknowledgement by The Graduate School of all required documentation. Summer term graduates are welcome to participate in the December Commencement ceremony following their summer term graduation. Doctoral students who do not meet the deadline for dissertation requirements in May will need to wait until the December Commencement ceremony.

Preparation Guidelines and FAQs

Do you have questions about your Thesis or Dissertation? This downloadable PDF provides answers to many frequently asked questions The Graduate School receives regarding formatting, the preliminary draft, final submission requirements, and ProQuest.  The information is  divided into six categories:

  • Getting Started
  • Copyright Information
  • Formatting
  • Preliminary Draft
  • Final Submission Requirements
  • General Questions

If you have a question that is not answered in our Preparation Guidelines & FAQs, please contact the Thesis/Dissertation Officer.

Click here to download the Thesis/Dissertation Preparation Guidelines & FAQs.

Dissertation Defense Announcements

Fall 2016

Campus maps are available on the UTSA website to help you locate buildings:


College of Education and Human Development

Department of Bicultural Bilingual Studies

  • Aghai, Laila: Translingual Practices in the Second Language Classroom: A Comparative Case Study of ESL Teachers in an Intensive English Program
    Date: September 16th, 2016
    Time: 10:00 a.m.
    Location: MB 3.112A
    Campus: Main Campus
    Chair: Peter Sayer, Ph.D.

Department of Educational Leadership & Policy Studies

  • Sprott, Ryan: Collaboration, Innovation, and Rule Breaking: Advanced Teachers' Descriptions of Their Professional Growth
    Date: October 5, 2016
    Time: 11:00 a.m.
    Location: BVB 4.350
    Campus: Downtown Campus
    Chair: Mariela A. Rodriguez, Ph.D.

College of Liberal & Fine Arts

Department of Psychology

  • Bennett, Janet: Exploring the Role of Belongingness Beliefs, Adult Attachment, and Mood Repair on Behavior Choice Following Adverse Experiences
    Date: November 11, 2016
    Time: 12:00 p.m. – 2:30 p.m.
    Location: MH 4.04.26
    Campus: Main Campus
    Chair: Michael Baumann, Ph.D.

Thesis Defense Announcements

Fall 2016

Campus maps are available on the UTSA website to help you locate buildings:


College of Liberal & Fine Arts

Department of Political Science & Geography

  • Owens, Raluca: Possible Impacts of Global Climate Change on Peach Orchards in Gillespie County, TX
    Date: September 16, 2016
    Time: 11:00 p.m. –12:30 p.m.
    Location: MS 4.02.64
    Campus: Main Campus
    Chair: Nazgol Bagheri, PhD

Meet With Us

Cranium Cafe’s Real-Time Student Services software was built to simulate an in-office appointment specifically designed to extend the reach to all off campus students. 

Please follow these directions to get started:

  •   Use Chrome or Firefox for your browser
  •   Have your web camera ready and activated
  •   Have a headset with microphone ready
  •   Click onto Chat/Cafe to initiate a Cranium Cafe meeting

Versatile Ph.D.

The Versatile PhD mission is to help graduate students identify and prepare for possible non-academic careers. We want you/them to be informed about academic employment realities, educated about non-academic career options, and supported towards a wide range of careers, so that in the end, you/they have choices.  The key concept here is versatility: the ability to apply skills, abilities and interests in a wide variety of positions and fields.

Versatile PhD is two things: a free community, and a premium content subscription service. The free community is open to anyone, completely confidential, and offers a rich support system for those possibly transitioning into non-academic careers, from grad students to postdocs to faculty. Two discussion forums provide dedicated spaces for humanists/social scientists and those studying STEM.  Panel Discussions are held in the forums seven times a year, introducing members to specific PhD-friendly careers.

Click image below to create an account and begin using Versatile Ph.D.

Versatilephd.com
Having trouble clicking the image? Click here to visit Versatile PhD.

Holiday Greetings

As you prepare for the end of the semester and the holiday break, please keep the following in mind:

  • During the holiday break, university services will be limited or unavailable:
    • All colleges will be closed. Students needing to contact faculty will need to email faculty members directly.
    • The Office of the Registrar will be closed.
    • The Office of International Programs will be closed.
    • Enrollment Services will be open from 10:00am – 2:00pm on December 23, 27, 30, 31, and January 2.

  • UTSA will observe the following holiday schedule:
    • December 23: The Graduate School will be open 8:00am – 5:00pm with limited services available.
    • December 24 - 26: UNIVERSITY CLOSED
    • December 27: The Graduate School will be open 8:00am – 5:00pm with limited services available.
    • December 30 - 31: The Graduate School will be open 8:00am – 5:00pm with limited services available.
    • January 1: UNIVERSITY CLOSED
    • January 2: The Graduate School will be open 8:00am – 5:00pm with limited services available.
       
  • UTSA will reopen on Friday, January 3rd.

From everyone at The Graduate School, we hope you have a wonderful holiday break!

 

Holiday Schedule

The Graduate School will be closed Monday, December 24th through Wednesday, December 26th.

Our office will be open with limited services available on Thursday, December 27th, Friday, December 28th, and Monday, December 31st from 8:00 AM to 5:00 PM each day.

The Graduate School will also be closed on Tuesday, January 1st and normal office hours will resume on Wednesday, January 2nd.

If you have any questions, feel free to call (210) 458-4331 for additional details.

Happy Holidays, from The Graduate School.

Orientation Handouts

If you are unable to attend Graduate Orientation in person you may find the information below on many of UTSA's campus student services helpful.

Doctoral Leave of Absence


Continuous Enrollment and Leave of Absence Policies and Procedures for Doctoral Students

Students in Ph.D. and Ed.D. programs must be registered for each Fall and Spring semester until final completion of all degree requirements, unless the have received an authorized Leave of Absence (LOA). Some doctoral programs require enrollment in the Summer semester as well. Students should check with their program to determine whether Summer semester enrollment is mandatory.

View the full Continuous Doctoral Enrollment policy.


Leave of Absence

Students enrolled in doctoral programs may request a temporary Leave of Absence for one Fall or Spring semester when e vents such as illness or injury, active military service, or the need to provide care for a family member prevent them from actively participating in their degree program. A doctoral student who is granted a LOA suspends progress toward their degree during the semester in which they are on an approved LOA.

Tuition & Fees and Financial Aid
If a student begins the LOA at the start of the semester, no tuition or fees will be charged during that semester. A LOA will prevent the student from receiving student funding from their program, and may also affect their ability to receive financial aid or loans and/or to defer payments on loans. Students should contact the Office of Financial Aid if they have questions regarding their financial aid or loan status.

Although a LOA typically begins at the start of a Fall or Spring semester, emergency situations may require a student to begin a LOA in the middle of a semester. Under these circumstances, the student would withdraw from registration. Adjustments to tuition and fee charges will be made according to the schedule set by the Office of the Registrar. Emergency LOAs do not reverse the charges set by this schedule.

Prior to LOA Application
Prior to applying for a LOA, students should discuss with the Doctoral Program Chair and their faculty supervisor the impact of taking a LOA on their progress toward degree. This discussion should include the development of a strategy for completing the degree. The graduate program may allow the student on LOA to have limited access to program services that allow them to remain current in their field of study and connected to their program (e.g. retention of student on program list serve).

Use of University Facilities & Services
Students on LOA will not have access to services or benefits provided to enrolled students and may not use university facilities or services normally available to registered students, including the use of laboratories, equipment, or other research facilities. Students may not use the services of faculty or administrative staff except for planning the transition back to registered status.

International Students
U.S. Immigration regulations may restrict the eligibility of an international student for a LOA. International students must consult with the Office of International Programs to determine their eligibility. If the Office of International Programs determines that an international student is eligible for a LOA, they will provide a written statement attesting to this eligibility that will be included in the student’s application for the LOA.

General Policies

  • Doctoral Program Chairs review and forward all requests for LOAs to the Department Chair, Dean of the Academic College in which the program is administered, and the Dean of The Graduate School for review and approval.
  • A LOA is required for Fall and Spring semesters, but not for the Summer semester unless the student’s doctoral program requires summer enrollment.
  • An approved LOA request is valid for a maximum of one semester.
  • LOAs will not be approved for prior semesters.
  • Students returning from a LOA must re-enroll for the Fall or Spring semester following their LOA or provide a written request to extend the LOA, which must be approved. A student who does not register or who does not have a LOA Extension approved will be considered to have withdrawn and will be dropped from the program.
  • Students on LOA may finish work from previous semesters (e.g. completing work in courses in which grades of “Incomplete” have been assigned), but may not complete other degree requirements (e.g. taking qualifying exams).
  • The time limit for reaching candidacy or completing the degree will be extended by the number of terms the student is on approved LOA.

Leave of Absence Forms

Interim Master’s Degree

Students who are admitted to doctoral programs directly from the bachelor’s-degree level (without the requirement of a master’s degree) and who want to take the Master’s degree as part of the program for the doctorate must meet the following requirements:

  1. Complete the appropriate set of 36 semester credit hours of coursework, matching, to the satisfaction of the appropriate Graduate Program Committee, the 36 hours required for regular master’s degrees at UTSA in the specified area.

  2. Pass a qualifying examination related to the above 36-semester-credit-hour program, administered under the standard UTSA regulations. (If the Doctoral Qualifying Examination has been administered and passed, this requirement has been met.)

  3. Apply for award of the master’s degree at the time and in the manner prescribed for regular master’s degrees at UTSA.

    Present to The Graduate School, through the Office of the Dean of the appropriate college

    • an approved program of study for the master’s degree
    • certification of having passed the Qualifying Examination
    • a transcript (or certification from the Office of the Registrar) showing a grade point average of 3.0 or better and current good standing
    • certification of removal of any conditions imposed on admission.

Courses counted as indicated above toward the master’s degree may also be included in the overall requirements for the doctorate.

Procedure

This procedure is initiated at the department level. The following materials need to be submitted to Graduation Coordination:

  • Program of Study signed by the Graduate Advisor and Associate Dean
  • Completion of Qualifying Exam

Download the Interim Master's Degree Request on the Petitions and Other Forms webpage

Petition for Reinstatement

A student who has been dismissed academically may petition for reinstatement after one long semester (Fall or Spring) has elapsed from the date of dismissal. Only under exceptional, extenuating circumstances will a petition be considered earlier.

Once The Graduate School receives your petition for reinstatement, it is submitted to the Department’s Graduate Program Committee. The Graduate Program Committee will review the petitioner’s letter and academic record and make a recommendation concerning reinstatement to the Dean of The Graduate School. If the Petition for Reinstatement is disapproved, the student may not file another petition until the following semester.

Deadlines

Students are required to complete a reinstatement packet along with a letter containing all explanations, recommendations, or doctors’ statements in support of the student’s request for reinstatement and submit them to the Vice Provost & Dean of The Graduate School on or before the following deadlines:

  • June 15 for Fall Semesters
  • October 15 for Spring Semesters
  • March 15 for Summer Semesters

How to Submit your Reinstatement Packet

  • In-Person: You may submit your Petition for Reinstatement packet with all required materials in-person to The Graduate School. We are located on the Main Campus in the Graduate School & Research Building (GSR 2.210).
  • Mail: If you cannot make it to our office, you can mail your Petition for Reinstatement packet with all required materials to The Graduate School.

Questions?

If you have questions on the reinstatement process, please contact:

John Shaffer
(210) 458-4111
John.Shaffer@utsa.edu

As a graduate student, you are responsible for reading and completing the Petition for Reinstatement Packet

Graduate Reinstatement Forms:

Petition for Reinstatement Packet: The completed packet must be submitted to The Graduate School by the appropriate deadline.

Reinstatement Flow Chart: This flow chart provides more information on the process for petitioning for reinstatement.

Early Consideration Waiver: For students with exceptional, extenuating circumstances that prevent them from sitting out for one long semester (Fall or Spring).

Transfer of Credit

Master's Transfer of Credit Regulations:
 

Ordinarily, all work for the master’s degree must be completed at UTSA. Typically, no more than 6 semester credit hours of transfer credits may be allowed for graduate coursework. Those hours must be completed at another regionally accredited institution or with proof of equivalent accreditation from a foreign institution upon the approval of the appropriate Graduate Program Committee in which the major area is located. All requirements for a master’s degree must be completed within one six-year period. Work over six years old may be reinstated only with the permission of the Dean of The Graduate School, upon recommendation of the Graduate Program Committee.

Read the full Master's transfer of credit policy.

The Master's Transfer of Credit form is available on the Petitions and Other Forms webpage.


Doctoral Transfer of Credit Regulations
 

Students are expected to complete all coursework at UTSA. Exceptions require approval of the appropriate Graduate Program Committee, academic College, and The Graduate School, and must meet conditions for transfer of credit. Work counted toward a degree at another institution cannot be transferred.

Conditions for doctoral transfer of credit:

  1. Students must complete the form “Transfer of Graduate Credit towards Doctoral Degree.”
  2. The courses must have been completed with a “B” or better.
  3. Coursework must be from an accredited university and have not been used in another degree program.
  4. An official transcript from the institution where the coursework was completed must be submitted.
  5. All coursework must have been completed no more than six years before the degree was awarded.
  6. Coursework is subject to approval of the appropriate Graduate Program Committee and academic College in which the program is administered.
  7. Courses must be defined as graduate-level work at the institution where the credit was earned.
  8. International transcripts must be evaluated by a UTSA - Graduate School approved foreign credential evaluation service agency.

Read the full Doctoral transfer of credit policy.

The Doctoral Transfer of Credit form is available on the Petitions and Other Forms webpage.

 

Doctoral Forms

All necessary doctoral forms are required to be complete and on file in The Graduate School before a doctoral student will be approved for graduation.

Please note:

  • The dissertation signature/cover page must contain all committee members that are listed on the Appointment of Doctoral Dissertation Committee form (see the Thesis/Dissertation section of the website for more information on formatting). If these names do not match, you must re-submit a corrected form to The Graduate School.
  • If you have outside members on your committee, all Applications for Special Membership must be correct and up-to-date. For more information, click here.

All required doctoral forms can be downloaded here.

Test GPA Cal

http://graduateschool.siteproofs.net/images/uploads/GPA-Calculator.xlsx

Campus Services

There are many student service offices located throughout The University of Texas at San Antonio’s campuses.

Click hereto download a PDF version of the Student Services Directory.

Student Services OfficePhone NumberWebsite

Campus Bookstore
Offers a full line of new and used textbooks, reference books, school and offices supplies, and academically-priced software.

Main Campus:
(210) 458-4220

Downtown Campus:
(210) 458-2865
http://www.bkstr.com/texassanantoniostore/home

Campus Dining
Offers a wide variety of food services and dining choices, including Starbucks, Chilis, Subway, Burger King, and Panda Express.
Both Campuses:
(210) 458-7683
http://utsa.campusdish.com/

Campus Recreation
Provides opportunities for recreational activities that enhance the educational experience.
Main Campus: (210) 458-7575

Downtown Campus:
(210) 458-2735
https://campusrec.utsa.edu/

Career Center
Assists students in identifying and developing the skills necessary to pursue lifelong career goals.
Main Campus: (210) 458-4589

Downtown Campus:
(210) 458-2910
http://www.utsa.edu/careercenter

Child Development Center
Provides child care services for UTSA students, staff, and faculty.
Main Campus: (210) 458-6364http://www.utsa.edu/cdc/

Counseling Services (Personal)
Provides a confidential atmosphere where students may discuss important concerns in their lives.
Main Campus: (210) 458-4140

Downtown Campus:
(210) 458-2930
http://www.utsa.edu/counsel/

Disability Services
Promotes equal access to all university programs and activities for students with disabilities.
Main Campus: (210) 458-4157

Downtown Campus:
(210) 458-2945
http://www.utsa.edu/disability/

Financial Aid and Enrollment Services
Provides information on student accounts and funding opportunities.
Main Campus: (210) 458-8000

Downtown Campus:
(210) 458-2805
http://www.utsa.edu/financialaid/

Graduate Business Career Services
Provides career counseling and training to business students.
Main Campus: (210) 458-7328http://business.utsa.edu/gbcs/

The Graduate School
Provides admissions, recruiting, student success services, thesis/dissertation formatting assistance, and more.
Main Campus: (210) 458-4331http://graduateschool.utsa.edu/

Graduate Student Association
Serves to represent graduate student interests by fostering community, networking, and administrative feedback.
--https://www.facebook.com/GSAutsa

Health Services
Provides up-to-date medical care to students.
Main Campus: (210) 458-4142

Downtown Campus:
(210) 458-2930
http://www.utsa.edu/health/

Housing and Residential Life
Provides information on available on- and off-campus housing, including available houses, apartments, and rooms.
Main Campus: (210) 458-6200http://www.utsa.edu/housing/

Student Center for Community Engagement and Inclusion
A space for all members of the university community to explore issues relating to culture, ethnicity, gender, sexual orientation, sexual identity, volunteerism, and politics.
Main Campus: (210) 458-4770http://www.utsa.edu/inclusion/index.html

Library
Offers a full array of services to help students succeed in graduate school.
Main Campus: (210) 458-4573

Downtown Campus:
(210) 458-2440
http://lib.utsa.edu/

Office of International Programs
Provides information on immigration, financial resources, and health insurance for international students.
Main Campus: (210) 458-7202http://international.utsa.edu/

Office of Sponsored Programs
Supports and advises the academic community in securing external support for sponsored programs and collaborations.
Main Campus: (210) 458-4340http://vpr.utsa.edu/osp/

Parking and Transportation Services
The one-stop shop for all transportation needs.
Both Campuses: (210) 458-7275http://www.utsa.edu/parking/

Registrar
Handles questions concerning registration, course adds/drops, transcripts, graduation application, commencement, Texas residency, veterans education benefits, and other enrollment issues.
Main Campus: (210) 458-8000

Downtown Campus:
(210) 458-3535
http://www.utsa.edu/registrar/

Statistical Consulting Center
Provides statistical support and consulting services to UTSA faculty, staff, and students, as well as researchers in the community.
Main Campus: (210) 458-6349http://business.utsa.edu/scc/

Student Activities
Provides information on campus events, student organizations, and involvement in the UTSA community.
Main Campus: (210) 458-4160

Downtown Campus:
(210) 458-2816
http://www.utsa.edu/sa/

Teaching & Learning Services
Offers workshops and resources for teaching assistants, faculty, staff, and the graduate student population
Main Campus: (210) 458-7374http://lib.utsa.edu/services/faculty/teaching-learning-services/

Tomas Rivera Center
Assists students in achieving academic success by providing workshops, resources, in-depth programs, and academic coaching.
Main Campus: (210) 458-4694

Downtown Campus:
(210) 458-2838
http://www.utsa.edu/trcss/la/gsla/

The Writing Center
Assists with writing assignments from ANY class at UTSA. Day and evening private tutoring sessions also available.
Main Campus: (210) 458-6086

Downtown Campus:
(210) 458-2753
http://www.utsa.edu/twc/

Welcome Center
Offers daily campus tours and information on the diverse, dynamic education available at UTSA.
Main Campus: (210) 458-5145http://www.utsa.edu/welcomecenter/

Diversity Resources

The University of Texas at San Antonio embraces diversity among its students, faculty, and staff. UTSA is proud to be recognized as a Hispanic Serving Institution. To learn more about diversity at UTSA, and about the services available to you, please click through the links below.

University Resources:

Texas Resources:

Graduate Student Association

The Graduate Student Association in collaboration with The Graduate School is the collective voice for the graduate student community at UTSA. The purpose of GSA is to:

  • Provide a social network and support group for graduate students in order to increase retention and student success.
  • Connect graduate students with resources and support services that are essential to gaining the most from the UTSA experience.
  • Increase communication among graduate students, faculty, and administration at UTSA.
  • Provide graduate students with the opportunity to attend workshops and seminars that will help them with their research, thesis writing, grant writing, etc.
  • Foster an academic environment in which graduate students can freely express their ideas and opinions on current issues, cutting-edge research, and other academic concerns.

Contact: utsagradstudents@gmail.com

Student Health

The University of Texas at San Antonio offers a wide variety of campus health services, including a wellness clinic, counseling services, and recreational center.

**Bacterial Meningitis**
As of January 1, 2012, all entering college and university students are required to show proof of an initial meningococcal vaccination or a booster dose within five years from the start of classes. They must get the vaccine at least 10 days before the semester begins.

Student Health Services
Their professional staff provides personalized quality care to students who are currently registered at UTSA.

Student Health Insurance
The University of Texas at San Antonio offers current students the option of purchasing health insurance. In addition, every student at a System health related institution is required to have health insurance coverage. This coverage may be with the System sponsored plan or comparable coverage from another provider.

Counseling Services
UTSA Counseling Services provides a confidential atmosphere where students may discuss concerns that are important in their lives.

UTSA Campus Rec Center
The programs and services offered provide students, faculty, and staff opportunities to participate in a wide variety of activities. Programs are developed to encourage healthy lifestyles, fun and a stress-free environment.

UTSA Libraries

Literature Search in Business and Economics

This  workshop provides a review of literature search skills and information on the most important databases for your discipline. This workshop is specific for students in Business or Economics programs.


Having trouble viewing this video? Click here to download.

Researching your Literature Review

This workshop covers the various steps of conducting a literature review and provides information sources for literature in your discipline.

 


Having trouble viewing this video? Click here to download.

Engineering Research for Graduate Students


Having trouble viewing this video? Click here to download.

Library Research Skills and Services

This workshop provides information about library services and resources for graduate students. You'll learn about the following:

  • How to search the catalog efficiently
  • Where to find the best resources for your discipline
  • How to find full-text dissertations in your area
  • How to request materials not owned by UTSA

This workshop is facilitated by UTSA Libraries.

 


Having trouble viewing this video? Click here to download.

Thesis/Dissertation Formatting

Formatting workshops cover the following information:

 

  • The Graduate School's required formatting (including our template)
  • Deadlines
  • Preliminary Draft process
  • Final submission requirements (including printed copies, ProQuest, and doctoral survey)

Please note: this workshop will not provide guidance on writing/research or specific writing styles.


Having trouble viewing this video? Click here to download.

APA for Beginners

Facilitated by the Judith G. Gardner Center for Writing Excellence, this workshop introduces the American Psychological Association's (APA) style of citation for students with little or no experience with this particular academic writing style. Topics addressed include:

  • Who should use APA and why
  • What APA formatting requires
  • How to cite information internally and on a references page

 


Trouble viewing this video? Click here to download.

Cite Right: Avoid Plagiarism Traps

A conduct officer and an academic coach examine plagiarism issues specific to graduate students, and how to avoid the traps of plagiarism by building a paper the right way. The workshop will provide samples  and case studies to analyze . Upon completion of the workshop, you will be able to identify different types of plagiarism and the difference between summarizing, paraphrasing, and quoting.

 


Trouble viewing video? Click here to download.

Graduate Writing Game Plan

The topics discussed in this workshop include:

  • The differences in expectation from undergraduate writing to graduate level work
  • The difference between revision and editing
  • Creating a vision of writing as a process instead of a product
  • Reading critically
  • Proper quotation and citation methods
  • Tips and tricks to avoid the most common errors in writing

This workshop is facilitated by the Judith G. Gardner Center for Writing Excellence.

 


 

Trouble viewing this video? Click here to download.

 

PDF

College of Architecture, Construction and Planning

The College of Architecture, Construction and Planning is committed to preparing our graduates to be innovative leaders of the built environment. Located in downtown San Antonio, our programs provide the perfect laboratory for in-depth exploration of creativity, professions, and research.

Visit the College of Architecture, Construction and Planning
 


PROGRAM

CONTACT

PHONE

OFFICE


Urban and Regional Planning, M.S.

Richard Tangum, Ph.D.

210.458.3137

MNT 1.148B


Master of Architecture

Rahman Azari

210.458.3031

MNT 3.380H


Architecture, M.S.

Rahman Azari

210.458.3031

MNT 3.380H


Urban and Regional Planning, Grad. Certificate

Richard Tangum, Ph.D.

210.458.3137

MNT 1.148B


Historical Preservation, Grad. Certificate

William Dupont, M. Arch

210.458.3092

MNT 1.161B


College of Business

The College of Business at The University of Texas at San Antonio is the largest undergraduate business school in the University of Texas System and one of the 40 largest schools of business in the United States.

Visit the College of Business
 


PROGRAM

CONTACT

PHONE

OFFICE


Applied Statistics, Ph.D.

Ram Tripathi, Ph.D.

210.458.5549

BB 4.05.14


Business M.S.

Daniel Davied

210.458.6358

BB 4.03.35C


Business Administration, M.B.A.

James Aviles, M.A.

Kathy Pope, B.B.A.

210.458.4641

BB 4.01.18


Business Administration: Finance, Ph.D.

Onur Bayar, Ph.D.

210.458.6837

BB 4.02.44


Business Administration: Accounting, Ph.D.

Emeka Nwaeze

210.458.7462

BB 4.05.18


Business Administration: Org Mgmt, Ph.D.

Michael McDonald, Ph.D.

210.458.4586

BB 4.03.12


Business Administration: Info Tech, Ph.D.

Myung Ko, Ph.D.

210.458.6339

NPB 3.360


Business Administration:  Marketing, Ph.D.

Suman Basuroy, Ph.D.

210.458.4826

BB 4.01.06


Executive MBA

Kandis Larkey, EMBA

210.458.4874

BB 1.01.20F


Economics, M.A.

Melody Lo

210.458.4910

BB 4.01.10


Master of Business Administration

Jim Aviles, M.A.

210.458.4641

BB 4.01.18


Master of Accountancy

Elaine Sanders

210.458.5787

BB 4.04.10


Finance, M.S.

Keith Wm. Fairchild, Ph.D.

210.458.5307

BB 4.02.54


Information Technology, M.S.

Glenn Dietrich

210.458.5354

NPB 3.352


Management of Technology, M.S.

Woodie Spivey, Ph.D.

210.458.5392

NPB 3.368


Applied Statistics, M.S.

Ram Tripathi, Ph.D.

210.458.5549

BB 4.05.14


Data Analytics, M.S.

Max Kilger,

210.458.7462

BB 4.05.18


Cyber Security

Jim Aviles, M.A.     

210.458.4641

BB 4.01.18


Dual Degree M.B.A. and M.P.H.

Jim Aviles, M.A.

Kathy Pope, B.B.A.

210.458.4641

BB 4.01.18


Graduate Certificate in Business of Health

Dana Forgione, Ph.D.

210.458.6318

BB 4.01.18


Graduate Certificate in Real Estate Finance and Development 

Tony Ciochetti, Ph.D.

210.458.8759

BB 4.06.30


Graduate Certificate in Technology Entrepreneurship & Management 

Jim Aviles, M.A.

Kathy Pope, B.B.A.

210.458.4641

BB 4.01.18


College of Education and Human Development

The College of Education and Human Development is the leading provider of educators in the San Antonio area and one of the largest in the state of Texas. Student enrollment is increasing at a rapid rate and our program offerings are expanding dramatically, with courses offered at the 1604 campus as well as the downtown campus.

Visit the College of Education and Human Development
 


PROGRAM

CONTACT

PHONE

OFFICE


Interdisciplinary Learning and Teaching, Ph.D.

Elizabeth Narvaez

210.458.7443

MB 2.210L


Educational Leadership, Ed.D.

Elisha Reynolds

210.458.6620

BV 4.310


Culture, Literacy & Language, Ph.D.

Rahnuma Islam

210.458.6619

MB 3.216H


Counselor Education and Supervision, Ph.D.

Kristina Talamantez, M.S.

210.458.2723

DB 4.122


Bicultural-Bilingual Studies, M.A. 

Rahnuma Islam

210.458.6619

MB 3.302H


Clinical Mental Health Counseling, M.S.

Kristina Talamantez, M.S.

210.458.2723

DB 4.122


School Counseling, M.Ed.

Kristina Talamantez, M.S.210.458.2723DB 4.122

School Psychology, M.A.

John Pruiett

210.458.2721

DB 4.322A


Educational Leadership (Higher Edu. Admin.), M.Ed.

Elisha Reynolds

210.458.6620

BV 4.310


Educational Leadership, M.Ed.

Elisha Reynolds

210.458.6620

BV 4.310


Health & Kinesiology, M.S.

Molly Miller

210.458.6147

MB 3.324


Education (C&I, SPED), M.A.

Elizabeth Narvaez

210.458.7439

MB 2.210L


Education (IST, Literacy, ECE), M.A.

Elizabeth Narvaez

210.458.7439

MB 2.210L


Teaching English as a Second Language, M.A.

Rahnuma Islam

210.458.6619

MB 3.302H


Teaching English as a Second Language, Grad. Certificate

Rahnuma Islam

210.458.6619

MB 3.302H


Higher Education Administration, Grad. Certificate

Elisha Reynolds

210.458.6620

BV 4.310


Bilingual Reading Specialist, Grad. Certificate

Rahnuma Islam

210.458.6619

MB 3.302H


Applied Behavior Analysis, Grad CertificateJohn Pruiett210.458.2721DB 4.322

Language Acquisition & Bilingual Psychoeducational Assessment, Grad. CertificateJohn Pruiett210.458.2721DB 4.322

College of Engineering

The College of Engineering at The University of Texas at San Antonio provides world-class engineering education and research opportunities to our region's diverse community, the nation and beyond. We prepare students for lifelong learning and careers in the engineering profession and research leading to innovative technologies.

Visit the College of Engineering
 


PROGRAM

CONTACT

PHONE

OFFICE


Biomedical Engineering, Ph.D.

Liang Tang, Ph.D.

210.458.6557

AET 1.329


Electrical Engineering, Ph.D.

Wei- Ming Lin, Ph.D.

210.458.5529

BSE 1.512


Environmental Science and Engineering, Ph.D.

Heather Shipley, Ph.D.

210.458.7926

BSE 1.202


Mechanical Engineering, Ph.D.

F. Frank Chen, Ph.D.

210.458.5382

EB 3.04.42


Civil Engineering, MS

Jose Weissmann, Ph.D.

210.458.5595

BSE 1.314


Master of Civil Engineering

Jose Weissmann, Ph.D.

210.458.5595

BSE 1.314


Advan. Manufacturing & Enterprise Engineering, MS

F. Frank Chen, Ph.D.

210.458.5382

EB 3.04.42


Advanced Material Engineering, MS

Ruyan Guo, Ph.D.

210.458.7057

EB 1.552


Biomedical Engineering, MS

Liang Tang, Ph.D.

210.458.6557

AET 1.353


Electrical Engineering, MS

Wei-Ming Ling, Ph.D.

210.458.5529

BSE 1.512


Computer Engineering, MS

Wei- Ming Lin, Ph.D.

210.458.5529

BSE 1.512


Mechanical Engineering, MS

F. Frank Chen, Ph.D.

210.458.5382

EB 3.04.42


College of Liberal and Fine Arts

 
Ph.D. in AnthropologyThad Q. Bartlett, Ph.D.(210) 458-5712MH 4.02.56thad.bartlett@utsa.edu
Ph.D. EnglishBernadette Andrea, Ph.D.(210) 458-5339MB 2.306Dbernadette.andrea@utsa.edu
Ph.D. PsychologyRebecca Weston, Ph.D.(210) 458-6432MH 4.02.36rebecca.weston@utsa.edu
MA AnthropologyJamon Halvaksz, Ph.D.(210) 458-5872MH 4.03.24jamon.halvaksz@utsa.edu
MA Art HistoryTeresa Eckmann, Ph.D.(210) 458-4617ART 3.01.12teresa.eckman@utsa.edu
MA CommunicationSeok Kang, Ph.D.(210) 458-6760MB 2.248Dseok.kang@utsa.edu
MA EnglishBridget Drinka, Ph.D.(210) 458-6885MB 2.306Bbridget.drinka@utsa.edu
Master of Fine ArtsElizabeth Ann Rowe(210) 458-4389ART 4.01.14Blibby.rowe@utsa.edu
MA Philosophy & ClassicsJoshua Thurow , Ph.D.(210) 458-5352MB 4.05.30.Ejoshua.thurow@utsa.edu
MA HistoryKirsten Gardner, Ph.D.(210) 458-5726; (210) 458-2752MH 4.04.13; BV 4.340kirsten.gardner@utsa.edu
MA Political ScienceAndrea Aleman(210) 458-4627MS 4.03.58andrea.aleman@utsa.edu
MA GeographyAndrea Aleman(210) 458-4627MS 4.03.58andrea.aleman@utsa.edu
Master of MusicDrew Stephen, Ph.D.(210) 458-5686ART 3.02.10drew.stephen@utsa.edu
MS PsychologyTina Zawacki(210) 458-6580MH 4.02.42tina.zawacki@utsa.edu
MS SociologyTerri Earnest, Ph.D.(210) 458-6239MS 4.02.28terri.earnest@utsa.edu
MA SpanishMelissa Wallace, Ph.D(210) 458-5217MH 4.01.08melissa.wallace@utsa.edu
Graduate Certificate in Keyboard PedagogyDrew Stephen, Ph.D.(210) 458-5686ART 3.02.10drew.stephen@utsa.edu
Graduate Certificate in Keyboard PerformanceDrew Stephen, Ph.D.(210) 458-5686ART 3.02.10drew.stephen@utsa.edu
Graduate Certificate in Creative WritingDavid Vance(210) 458-5359MB 2.450david.vance@utsa.edu
Graduate Certificate in Spanish Translation Studies Melissa Wallace, Ph.D(210) 458-5217MH 4.01.08melissa.wallace@utsa.edu
Graduate Certificate in Rhetoric and CompositionSue Hum, Ph.D.(210) 458-7883MB 2.462sue.hum@utsa.edu
Graduate Certificate in Security StudiesJames Calder, Ph.D.(210) 458-7671MS 4.03.24james.calder@utsa.edu
Graduate Certificate in Voice PedagogyDrew Stephen, Ph.D.(210) 458-5686ART 3.02.10drew.stephen@utsa.edu

College of Public Policy

Located at the Downtown Campus, the College of Public Policy is comprised of the Applied Demography, Justice Policy, Social Work, and Public Administration graduate programs, as well as the graduate certificate in Non-Profit Organization. Current and future programs have the potential to benefit greatly from their primary location at the Downtown Campus.

Visit the College of Public Policy
 


PROGRAM

CONTACT

PHONE

OFFICE


Applied Demography, Ph.D.

Corey Sparks, Ph.D.

210.458.3166

MNT 2.270 C


Criminal Justice and Criminology, MS

Marie Tillyer, Ph.D.

210.458.2682

DB 4.206


Master of Social Work

Derek Plantenga, Ph.D.

210.458.2026

FS 4.536


Master of Public Administration

Jennifer Alexander, Ph.D.

210.458.2532

DB 4.204


Nonprofit Administration & Leadership, Graduate Certificate

Jennifer Alexander, Ph.D.

210.458.2532

DB 4.204


College of Sciences

Leaders emerge from the College of Sciences—in research and in education. Our programs impart the knowledge and skills required for success in competitive global marketplaces.

Visit the College of Sciences
 


PROGRAM

CONTACT

PHONE

OFFICE


Biology (Neurobiology), Ph.D.

Todd Troyer, Ph.D.

210.458.5487

BSB 1.03.28


Cellular and Molecular Biology, Ph.D.

John McCarrey, Ph.D.

210.458.4507

BSB 2.03.44A


Chemistry, Ph.D.

Ghezai T. Musie, Ph.D.

210.458.5454

BSR 1.104F


Computer Science, Ph.D.

Weining Zhang, Ph.D.

210.458.5557

FLN 4.01.19


Physics, Ph.D.

Kelly Nash, Ph.D.

210.458.5694

AET 3.203


Applied/Industrial Mathematics, MS

Youn-Min Chou, Ph.D.

210.458.5552

FLN 4.01.17


Biology, MS

Matthew Gdovin, Ph.D.

210.458.5768

BSB 1.03.26


Biotechnology, MS

Valerie Sponsel, Ph.D.

210.458.5929

BSE 1.6.42


Chemistry, MS

Ghezai T. Musie, Ph.D.

210.458.5454

BSE 1.104F


Computer Science, MS

Weining Zhang, Ph.D.

210.458.5557

FLN 4.01.19


Environmental Sciences, MS

Fernando Martinez, Ph.D.

210.458.8163

MB 2.430


Geology, MS

Hongjie Xie, Ph.D.

210.458.5445

FLN 4.02.07


Mathematics, MSRaj Wilson, Ph.D210.458.4759FLN 4.01.40

Mathematics Education, MS

Oscar Chavez, Ph.D.

210.458.8721

FLN 4.01.14


Physics, MS

Lorenzo Brancaleon, Ph.D.

210.458.5694

AET 3.203


Cert. of Prof. Development in Geo. Info. Science

Hongjie Xie, Ph.D.

210.458.5445

FLN 4.02.07


Joint Program in Translational Science


PROGRAM

CONTACT

PHONE

OFFICE


Translational Science, Ph.D.

Monica Rodriguez, M.Ed.

210.458.4723

PNB 2.210


Deadlines

Preliminary and final deadlines are set for each semester, Spring, Summer, and Fall. These deadlines are firm

Fall 2015

  • Preliminary Draft Deadline: Wednesday, November 4th by 5:00 p.m.
  • Final Deadline: Monday, December 7th by 5:00 p.m.
     

Spring 2016

  • Preliminary Draft Deadline:  Monday, March 28th by 5:00 p.m.
  • Final Deadline:  Monday, May 2nd by 5:00 p.m.

Final copies must meet the required formatting standards as shown in the formatting template. Incorrectly formatted final copies cannot be accepted. As this may affect graduation plans, students are strongly encouraged to submit a preliminary draft before the posted preliminary draft deadline.  For questions, please contact John Shaffer at john.shaffer@utsa.edu or call 210-458-4111.

Academic Calendar

The Academic Calendar outlines important dates and deadlines throughout each semester.

Academic Standing

A student’s academic standing, whether the student is a doctoral student, a graduate degree-seeking student, a special graduate student, or a non-degree-seeking graduate student, is defined as good standing, academic probation, or academic dismissal. 

View the Academic Standing policies in the Graduate Catalog.


Good Standing

Good standing is the absence of any contingency that would result in the student’s being on academic probation or academic dismissal.


Academic Probation

Academic probation describes the standing of a student at the graduate level who is in one of the following categories:

  1. A student who fails to achieve a grade point average in any term at UTSA of 3.0 or higher, irrespective of level of courses taken.
  2. A student who received a grade of  “D” in any course in a term.
  3. A student who does not meet all requirements for unconditional or regular admission and who, by special action, is admitted on academic probation.
  4. A student who has been reinstated following academic dismissal.
  5. To graduate, all graduate students must have a grade point average of at least a 3.0 (on a 4.0 scale).

Academic probation is cleared only when none of the above criteria apply and when the student achieves an overall grade point average of 3.0 as a graduate student at UTSA. Students on academic probation are encouraged to discuss their status with their academic advisors.

Please note: All courses affect your GPA and your academic standing, including undergraduate courses taken as a graduate student.


Academic Dismissal

Academic dismissal occurs:

  1. When a student at the graduate level earns a grade point average of less than 2.0 in any term.
  2. When a student at the graduate level earns a grade of “F” in any course.
  3. When a student at the graduate level is admitted on probation with conditions and fails to meet a condition.
  4. When a student at the graduate level who is on academic probation during a term would again be placed on academic probation under the provisions of academic probation set forth above. If, however, the student’s UTSA grade point average for the term is at least 3.0, he or she will continue on academic probation.

Please note:All courses affect your GPA and your academic standing, including undergraduate courses taken as a graduate student.


Graduate Reinstatement

A student who has been dismissed academically may petition for reinstatement after one long semester (Fall or Spring) has elapsed from the date of dismissal. Please visit our Petition for Reinstatement page for more information.

Location & Map

The Graduate School is located on the Main Campus in the Plaza Norte Building (PNB), Suite 2.210.


Please click here to access more information on campuses and maps.


Plaza Norte Building
 

Parking

Paid short-term hourly visitor parking is located in the Bauerle Rd. Garage and the Ximenes Ave. Garage. For more information on visitor parking, click here


Mailing Address

The University of Texas at San Antonio
Attn: The Graduate School
One UTSA Circle
San Antonio, TX 78249

ASAP

The Automated Student Access Program allows students to:

  • Register for classes

  • Add/Drop classes

  • Apply for or accept financial aid

  • Order a parking permit

  • Check registration status

  • Check admissions application status

  • Apply for graduation

  • Order transcripts

Click here to access ASAP.

Student Success & Administrative Staff

The staff working with administrative duties and student success oversees responsibilities such as account management and reconciliation, student success workshops and events, thesis/dissertation formatting and final submission, petitions for reinstatement, and processing of student forms and petitions, among other items. 

For any questions, please contact our front desk at (210) 458-4331 to be directed accordingly. 

Commencement

Graduation Coordination in the Registrar’s Office (JPL 1.01.14) handles all questions and concerns regarding graduation and commencement, including but not limited to the following:

  • Application Deadlines
  • Applying for Graduation
  • Missed application procedure
  • Commencement
  • University Honors
  • Diplomas

For more information, please visit their website or contact their office at 210.458.7554.

Doctoral students may participate in commencement ceremonies after completing all requirements for graduation, including the successful defense of the dissertation and subsequent acknowledgement by The Graduate School of all required documentation. Summer Term graduates are welcome to participate in the December Commencement ceremony following their Summer Term graduation. Doctoral students not meeting the deadline for dissertation requirements in May will need to wait until the December Commencement ceremony.

For more information on formatting your dissertation and completing The Graduate School's final requirements, visit the Thesis/Dissertation section of our website.

Drop & Withdrawal

Dropping Individual Courses or Withdrawing from All Courses

Drop Deadline: The last day to drop an individual course and receive an automatic grade of "W."

Withdrawal Deadline: The last day to withdraw from all courses and receive automatic grades of "W."

Please refer to the UTSA Calendar for the Grad Drop Deadline and the Withdrawal Deadline each semester. Courses officially dropped before the Census Date do not appear on a student’s transcript. See the online registration calendar each semester for Census Dates.

  • Read the full drop policy

  • Read the full withdrawal policy

  • International Students and Graduate Student Athletes: Before dropping or withdrawing, International Students must obtain approval from the Office of International Programs and Graduate student athletes must obtain approval from an advisor in Athletics.

  • Students Holding an Assistantship Title: If you hold an assistantship title, you must maintain a minimum enrollment of 6 credit hours to remain eligible for your assistantship.


How to Drop a Course:
 

  1. Log into ASAP
  2. Click Student Services tab
  3. Click on "Registration"
  4. Click on "Register for classes, add/drop classes, withdraw from university"
  5. Follow on screen instructions

How to Withdraw from All Courses:
 

Option 1: ASAP (This option is available through the Drop Deadline. After the Drop Deadline, students must use Option 2: Withdrawal Form to withdraw from all classes.)

  1. Log into ASAP
  2. Click Student Services tab
  3. Click on "Registration"
  4. Click on "Register for classes, add/drop classes, withdraw from university"
  5. Follow on screen instructions

Option 2: Withdrawal Form

Submit a completed Withdrawal Form to the Enrollment Services Center. The Withdrawal Form must have all required signatures for the withdrawal to be processed. Visit the Registrar's website to download the Withdrawal form.

 

 

 

 

Doctoral Handbooks

College of Business

College of Education and Human Development

College of Engineering

College of Liberal and Fine Arts

College of Public Policy

College of Sciences

Joint Program in Translational Science

Grading Policy

In Fall 2011, UTSA adopted a voluntary plus/minus grading system. Please keep the following in mind:

  • Check your syllabus: Because the plus/minus grading system is optional, professors may choose whether or not they would like to use the new plus/minus scale or the standard A, B, C, D, F grading scale. To find out which grading scale your professors are using, check your course syllabus.

  • Grade Points: Refer to the following chart for information on how grade points will be assigned in the Current Letter Grade system and the new optional Plus/Minus system.

  • University-Wide Requirements: No courses in which grades of less than "C" (below 2.0 on a 4.0 scale) were earned may be applied to a graduate degree or doctoral degree, nor may courses for which the grade of "CR" was earned by examination be applied to minimum degree requirements. Credit for selected internships and practica in which a grade of "CR" was earned may be applied to minimum degree requirements upon approval of The Graduate School.

  • Transcripts: Your transcript will include a notation indicating the adoption of the voluntary plus/minus grading system.

  • Policy: The full policy for the plus/minus grading system, including how it will affect minimum course grades, academic probation, and academic dismissal, can be found in the UTSA Information Bulletin.

If you have questions about the plus/minus grading system, you may contact your professor or graduate advisor of record.

 

Responsible Conduct of Research

The responsible conduct of research (RCR) encompasses all aspects of research with the goal of fostering integrity and deterring misconduct in research.

Visit the Office of Research Integrity & Compliance for more information.

Student Code of Conduct

A student who enrolls at The University of Texas at San Antonio is charged with the obligation to conduct himself or herself in a manner compatible with the University’s function as an educational institution. Students are expected and required to do the following:

  • Obey federal, state, and local laws
  • Comply with the Regents’ Rules and Regulations
  • Comply with University rules and regulations
  • Comply with directives issued by an administrative official of the System or the University in the course of his or her authorized duties
  • Observe standards of conduct appropriate for an academic institution

Read the Student Code of Conduct.

Student Information Bulletin

Vice Provost & Dean of the Graduate School

Dorothy Flannagan, Ph.D.

Dorothy Flannagan received a Bachelor of Arts degree from the University of South Carolina, a Master of Arts degree from the University of Richmond, and in 1990, a Ph.D. in Developmental Psychology from North Carolina State University.  She joined the faculty at The University of Texas at San Antonio in the Fall of 1990.  Her research interests include investigating the links between interpersonal communication, cognitive schemas, and behavioral outcomes, as well as investigating individual differences in expectations held for relationship partners.  She has received external funding to support her research from the Spencer Foundation, the Hogg Foundation, and the Department of Health and Human Services. 

Dr. Flannagan served as the Associate Dean in the College of Liberal and Fine Arts and as the Associate Dean for Graduate Studies and Research in the College of Social and Behavioral Sciences.  In 2001, she began her role as Dean of The Graduate School. As Dean, she works with the academic colleges to increase the quality and quantity of academic opportunities and support services available to graduate students. Dr. Flannagan has implemented 20 new doctoral programsand 19 new master’s programs.

In the Fall of 2009, Dr. Flannagan was named Vice Provost and Dean of The Graduate School.

18 Characteristics of Texas Doctoral Programs

The 18 Characteristics of Doctoral Programs were developed by the Graduate Education Advisory Committee to create a snapshot of all doctoral programs at public universities and health-related institutions.

This information is intended to provide information to the institutions for self-improvement and to serve as a guide to members of the general public who are interested in doctoral education, such as prospective students and their families.

View the 18 Characteristics information for each of UTSA's Doctoral programs.

Graduate School 2016

The Office of Graduate Studies was established in 1996 to specifically address the needs of the current and prospective graduate population.  On July 20, 2004, the Office of Graduate Studies officially became The Graduate School to further support the graduate population.  This was due to an increased interest in providing services designed for current and prospective graduate students.  Our profile has expanded to include more full-time masters and doctoral students.  Since its inception, The Graduate School has made significant strides in the following areas:

  • Contributing to UTSA’s goal of becoming a premier public research university
  • Expanding support services for graduate students
  • Increasing graduate enrollment (From Fall 1996  to Fall 2006 graduate enrollment has increased from 2660 to 3981.  This is an increase of 40%.)
  • Increasing the number of graduate programs offered
  • Working with new and emerging technologies to assist our graduate population
  • Streamlining processes and communication to better serve our students and the UTSA community

The Graduate School has created our strategic plan to complement the strategic initiatives specifically in the areas of enriching educational experiences to enable student success; expanded research and innovations; promoting access and affordability; serving the public through community engagement; and expanding resources and infrastructure.

Mission Statement

The Graduate School promotes and supports academic excellence in the graduate education provided at UTSA and success for the diverse population of students who enter our graduate programs.  The Graduate School communicates the benefits of a graduate education within and beyond the UTSA community.  It fosters collaborations to insure that high academic standards are maintained, that diversity across graduate programs and graduate students is valued and respected, that policies and procedures related to graduate education are fair and consistent, and that providing graduate education and serving graduate students are integral parts of the university mission.

Vision Statement

The Graduate School will be recognized as the central student-centered resource for graduate education, research, and services.  We will work with faculty, staff,  students, administrators, and the community to promote and support the success and development of our diverse graduate population.

Core Values

The Graduate School shares the University’s core values, as they reflect how we will fulfill our mission and realize our vision.  Each value included in the UTSA Strategic Plan guides the mission and vision of The Graduate School:

  • Integrity:   adhering to a standard of core values in The Graduate School and ensuring that all who work here act in a fair and ethical manner.
  • Excellence:   commitment to delivering consistently high-quality service through superior performance and to supporting consistently high-quality service, teaching, and research across our three campuses.
  • Inclusiveness :  fostering d iversity and providing access to educational and socioeconomic opportunities for all—regardless of individual backgrounds and philosophies.
  • Respect:  treating others with civility and openness, and recognizing the dignity inherent in each individual.
  • Collaboration:  working with others toward common goals while valuing teamwork, participation, and commitment to public service.
  • Innovation:  encouraging ingenuity, creativity, and public service.

Online Workshops & Resources

We are pleased to provide online resources and workshops that you can view at your convenience. The Graduate School partners with UTSA academic and student services departments across campus to provide opportunities to take learning beyond the classroom. Summaries of each workshop are provided.


Workshops

Workshop VideoWorkshop Summary
Writing Skills

Graduate Writing Game Plan

Download

Cite Right: Avoid Plagiarism Traps

Download

Thesis / Dissertation Formatting

Download
Academic

Library Research Skills and Services for Graduate Students

Download

Literature Search in Business and Economics, Pt. 1

Download

Literature Search in Business and Economics, Pt. 2

Download

Ethics in Conduct of Research

Download

Introduction to Research Design

Download

The Doctoral Program Survival Guide

Download

Time Management in Graduate School

Download

Selecting your Thesis or Dissertation Chair

Download
Professional Development

The Grad's Speech: Managing and Mastering Presentations

Download

Tools to Overcoming Public Speaking Anxiety

Download

Resume, CV, and Cover Letter Development

Download

Mastering the Interview Process

Download

General Professional Etiquette

Download

Technology Etiquette

Download

Corporate Culture Etiquette

Download

Link Up with LinkedIn

Download

Proposal Development and Navigating Federal Granting Agencies 

Download

Presenting at Professional Academic Conferences

Download

Leadership and Communication

Download

Empowerment through Leadership

Download

Developing Professional Mentor Relationships

Download

Finding Your Best Career Fit

Download

Utilizing Your Transferable Skills in a Transitioning Workforce

Download
Financial Assistance

Graduate School Financial Awards

Download

Financial Aid 101

Download
Diversity

Latinas in Higher Education

Download

An Introduction to Queer Identity and Queer People

Download

 


Web Articles

Student Success Stories

2014-2015

(Jump to Archives)
 


SANTHI ABBARAJU, Ph.D. Candidate, Chemistry

Santhi Abbaraju is a recipient of the fall 2014 Presidential Dissertation Fellowship Award.  Her research focus is in organocatalyzed enantioselective synthesis of biologically important molecules.  Santhi explains, “We have recently discovered a new organocatalyzed C-C scission reaction, which will open up a new direction in the field of organic chemistry.”  The funds will assist Santhi with completing her dissertation research and allow her to present her research at conferences prior to graduation.  One of the faculty that she attributes her success to at UTSA is her Ph.D. advisor, Dr. John Cong Gui Zhao.  “He believed that I could carry out research in the field of his expertise and he funded me through my first year in the doctoral program.  At times, I would get disappointed with my research results. Dr. Zhao motivated me through sharing his Ph. D experiences and always use to tell me that patience is the most important factor for me to complete my doctoral program.  I am very fortunate to graduate under his supervision.”  Post-graduation, Santhi plans to apply for a post-doctoral position in the field of medicinal chemistry.  “I want to extend my skills and talent to achieve something in the field of pharmaceutical or medicinal chemistry field.”


SINA EHSANI, Ph.D. Candidate, Finance

Sina Ehsani is a recipient of the fall 2014 Presidential Dissertation Fellowship Award.  Sina’s educational background is in electrical engineering but he took an interest in financial economics during his engineering graduate program.  He explains, “The collapse of WorldCom, Enron, and Lehman Brothers shook the investor confidence to the core. These events and my interest in financial markets were my motivation to pursue a PhD in Finance. I wanted to study and research the process of decision making by investors, and the factors that cause asset prices to change.”  He chose to study at UTSA primarily due to the assets of the Finance department – The doctoral program in particular.  “The Finance Ph.D. program at the University of Texas at San Antonio provides the necessary skills to specialize in the area of asset pricing and investments. The skills I acquired will enable me to consider careers such as a researcher and instructor in an academic institution or a quantitative researcher in the industry field.”  Funding from this award will assist Sina to continue his research in preparation for his dissertation defense and will cover a significant portion of the expense to present at several conferences prior to graduation.  Post-graduation, Sina plans to look for a position that places a high value on asset pricing research, with a focus on investments and derivatives.  Sina is grateful to the Finance faculty, particularly his committee members, for the help and supervision they have provided.


CHAD FURL, Ph.D. Candidate, Environmental Engineering

Chad Furl is a recipient of the fall 2014 Presidential Dissertation Fellowship Award.  “I work in the broad field of computational hydrology.”  Chad’s research focuses on surface water hydrology examining extreme flow and erosion problems using radar forced physics based models.  When asked why he chose UTSA for his doctoral studies Chad states, “I had the option of attending UTSA or Texas A&M University.  I chose UTSA because I preferred the flexibility of the program, wanted to work with Dr. Hatim Sharif, and the financial award package provided by the department was better.  He attributes the majority of his success in the program to Dr. Sharif.  “Dr. Sharif has been a good advisor and set me up to succeed in the program.”  Chad plans to use the funds from this award for conference travel.  “I have had limited opportunity to disseminate my work (outside of journals) and would like to make that part of my focus in my time left at UTSA.”  After UTSA, Chad plans to pursue a post-doctoral position. 


SANDRA GARZA, Ph.D. Candidate, Culture, Literacy, and Language

Sandra Garza is a recipient of the fall 2014 Presidential Dissertation Fellowship Award.  Sandra’s research focus explores Chicana/Tejana experiences with colorism.  “The overarching research questions guiding this project are: How do contemporary Chicanas/Tejanas living in South Texas make meaning of experiences with colorisms? What are the relationships between historical discourses and contemporary lived experiences?”  One of the reasons Sandra chose to continue her graduate studies in a doctoral program at UTSA was due to the Bicultural-Bilingual studies department selection to receive the peer-reviewed journal, Chicana/Latina Stuides: The Journal or MALCS.  “I accepted a graduate research position working directly with the lead editor, Dr. Josie Mendez-Negrete.  This experience greatly contributed to my success in this program because it exposed me to the publication process and was instrumental in helping me publish my own work earlier this year in Aztlán, a notable peer-reviewed publication.”  Sandra feels especially grateful to Dr. Mendez-Negrete.  “Dr. Méndez-Negrete’s unwavering guidance, support, and encouragement has directly contributed to my success in this program. She encouraged me to take courses that would most challenge me rather than simply meet the minimum degree requirements.  UTSA is lucky to have professor like Dr. Méndez-Negrete and I am honored to know her.”  Sandra’s professional goals include searching for a tenure-track faculty position where she can teach and continue her research.  She is committed to training the next generation of scholars to carry our relevant and decolonizing research.


MATTHEW MARTINEZ, Ph.D. Candidate, Applied Demography

Matthew Martinez is a recipient of the fall 2014 Presidential Dissertation Fellowship Award.  Matthew plans to use the funds to purchase proprietary data on neighborhood change.  According to Matthew, “Without [the data] it would be impossible to carry out my dissertation project.”  When asked why he chose UTSA, Matthew’s explanation was simple.  “I chose UTSA because [the institution] is student-centered and offers great mentoring and professional development opportunities.  UTSA also has many resources for student success including an amazing library catalog and support staff who have always provided me with the resources I need to complete my research.”  Matthew’s dissertation research adds a temporal understanding to current neighborhood effects literature in education.  “This dissertation project has policy implications for general neighborhood development, retention and graduation policies, and developing strategies to break cycles of dropout behavior in neighborhoods.”  There are three UTSA faculty that stand out to Matthew and they include Dr. Joachim Singlemann, Dr. Michael Miller, and Dr. Johnelle Sparks.  “Dr. Miller’s  [Sociology] mentorship over the past ten years has been pivotal to my development not only as an academic, but also as a person.  Dr. Singlemann convinced me that the Department of Demography was the best place to study and would provide everything I needed to be successful then backed it up with action and tremendous advocacy.  Last and certainly not least to my dissertation chair and mentor, Dr. Sparks.  My dissertation project and career opportunities would not be the same without her amazing guidance and support.”  Matthew is currently looking for a tenure-track academic position and his hope is to teach and provide research opportunities for future generations of students.  “I only hope that I can have half the impact on their lives that my mentors have had on mine.”


STEPHANIE RAMIREZ, Ph.D. Candidate, Anthropology

Stephanie Ramirez is a recipient of the fall 2014 Presidential Dissertation Fellowship Award.  Stephanie received her BA (2001) and MA (2004) in Anthropology from UTSA.  She chose to stay at UTSA due to the growth in research focus at the University and the Anthropology Department.  She appreciated being part of a university and program that “focused on scientific research and provided the opportunities to conduct both laboratory and field research within the sub-discipline of primatology.”  Stephanie’s research is focused in understanding how the environment, specifically resource availability, shapes female spider monkey (Ateles geoffroyi) behavior and foraging decisions, and how these factors affect female lifetime reproductive success.  The funds from the fellowship award will help Stephanie relieve financial stress with everyday living costs.  “This [award] will be a tremendous opportunity that will allow me to fully concentrate on completing my dissertation within a timely manner.”  Stephanie’s future academic and professional goals include continuing her research and pursue a tenure track position at a research University.  Wherever she ends up, Stephanie knows that Dr. Thad Bartlett will remain an important part of her professional career.  “As my mentor, Dr. Bartlett has provided me with an ample amount of guidance and support both in the classroom and in the field. Dr. Bartlett has shown me how to be the scientist that I wanted to be when I first entered the program.”


Archives:

The Graduate Report

Graduate Student Newsletter

 

Click Here to view the Spring 2011 Newsletter in PDF format.

Archive