faculty/staff resources

contact us

We have two teams to help you through the process.

General questions prior to applying can be directed to our Graduate Recruiters.

Once you have applied, questions about the application process should then be directed to our Graduate Processors.

Graduate Recruiters: Located in the Multidisciplinary Studies Building 4.01.52

Office Hours: 8 A.M. - 5 P.M.

Monday, Wendesday and Friday - virtual office hours
Tuesday and Thursday - in-person


Contact Us:

Email: Grad.Recruitment@utsa.edu
Phone: (210) 458-4331
Fax: (210) 458-4332

Book an appointment with a recruiter in-person or virtually.

Graduate Processors: Located in the Flawn Sciences Building 1.01.05

Contact Graduate Processors:

Email: Graduate.admissions@utsa.edu
Phone: (210) 458-7985

Send Official Transcripts to: graduate.documents@utsa.edu

Unofficial Transcripts and Other Documents for Spring 2022 can be Uploaded here! (requires UTSA
student ID in the form of abc123) if they have not been submitted as part of your application.

Unofficial Transcripts and Other Documents for Summer 2022 and Fall 2022 must be uploaded directly to the application.


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decorative faculty-staff image

Developing a Certificate Program and Degree Proposal

Process for New Certificate Programs and Graduate Degree Proposals

Please refer to Academic Affairs website for Proposing New Academic Programs and Changes to Existing Academic Programs to submit requests in Courseleaf.

Please contact Dr. Rebecca Weston with any questions regarding developing a new certificate or program.


Initial Proposal Process


 Stage 1: Development: For new programs, and substantial or multiple changes to existing programs.



Stage 2: Internal Approval of Full Proposal.



Stage 2: Internal Approval for Engineering & PhD Program Proposals.



Stage 2: External Approval.



Project Timeline Example

The time for approval at each step varies somewhat by proposal type and timing of the proposal. For, example, neither the Graduate Council nor the Faculty Senate meet in summer. The College of Science has shared their timeline:


Board of Regents Approval

For requests requiring BOR approval, applications must be submitted at leasr 3 1/2 months prior  to the BOR meeting.

Board of Regents Meeting

Proposals Due No Later Than


August 1


November 1


February 1


May 1