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Graduate School Professional Development Awards
**Travel restrictions are in place by UTSA during the COVID-19 pandemic. Until otherwise noted, GSPD awards will ONLY cover virtual conference registration fees**
Graduate School Professional Development (GSPD) Awards provide supplemental support for students to attend major professional meetings at which they make a presentation (paper, poster, other appropriate form of presentation) based on their research or scholarly work. The Graduate School provides these awards in order to assist academic units to more fully fund student travel for the purpose of presenting research unique to UTSA.
Funds are awarded to students who have been selected to present their research or scholarly work at a professional meeting, conference, or symposium. The Graduate School will award funds up to a maximum amount of $500. All applications are thoroughly reviewed by committee at the beginning of the fall and spring semesters and scored on a rubric to determine the fund amount.
Graduate students who apply for this award must be enrolled in a minimum of 6 course credit hours during the semester when the funds will be used (at least 1-3 doctoral dissertation hours) or enrolled in a minimum of 3 course credit hours during any summer semester. Graduate students who apply for a GSPD award must be in good academic standing and must be making good academic progress during the semester in which they are awarded and during the semester when the funds are used. Note that no more than three student authors on one project or presentation can be eligible to receive a Graduate School Award. Students may only receive one GSPD award per academic school year.
The following types of presentations will be considered for funding:
- Research Paper or *Project Presentation
- Fine Arts Performance or Pedagogy Instruction
- Roundtable or Panel Discussion
- Poster Presentation
*Project presentation is meant for those disciplines that are not necessarily conducting or presenting research, but rather showcasing scholarly work, such as those that pertain to certain programs in the College of Architecture, Construction and Planning or College of Liberal and Fine Arts.
Students who wish to apply must complete::
- PI Acknowledgement signature form (upload to application)
- Personal statement (500-750 words) describing (upload to application):
- Why is it important for you to present at this meeting?
- How does it relate to your degree program and professional development?
- At least 1 of 3 programs offered during Graduate Research Days:
- 3MT Research Competition
- Poster Presentation Session
- Building a Professional Image
Awarded funds will be disbursed from The Graduate School office directly to the colleges. The colleges will disburse funds to students. Contact your college for their policy on travel reimbursements or travel advances. If a student receives GSPD award funding and the funds are not utilized, funds must be returned to the Graduate School.
- Award funds are disbursed from The Graduate School office to the academic colleges once in the fall semester and once in the spring semester.
- Students should submit their application:
- Fall semester review: September 1 – October 1
- Spring / Summer semester review: January 1 – February 1
- Allow 30 days post the semester deadline(s) for application review and award disbursement.
Travel Authorization Documents
To meet University requirements prior to travel, graduate students are required to fill out and submit the forms listed below to their academic departments. Do not submit these forms to The Graduate School. Forms will either be submitted to your College Dean's office or to your department (depending on which entity disburses your travel award to you and assists with organization of travel).
- Student Travel: Request for Authorization (form 1)
- Student Travel: Request for Authorization (form 2)
- UTSA Release and Indemnification Agreement
Additionally, students must fill out the Supplier Information Form in order to set up an account with the Disbursement/Travel Office. However, if the student currently holds any student job titles (Graduate Research Assistant, Teaching Assistant, or Graduate Assistant), then it is not necessary to do so. The student must fill out this form to be reimbursed for travel expenses.