Coronavirus Updates: The latest information for students, faculty & staff

Coronavirus: What Graduate Students Need to know

Graduate School Communications

Resources

Graduate School Frequently Asked Questions

Administrative

Yes, all petitions and forms should be submitted electronically via SharePoint. College administrators should receive an access invitation to the appropriate SharePoint folders: Submitted for Review, Approved, and Hold. Instructions regarding folder use were emailed to the affected parties. Each form should be submitted as an individual file; batch uploads of one large combined PDF will not be permitted. If forms need to be emailed, they can be submitted at gradschooladmin@utsa.edu

Yes, student forms should be sent to gradschooladmin@utsa.edu for processing.

Fillable PDF forms are located at the following URL: https://graduateschool.utsa.edu/faculty-staff/category/forms/index.html.  Please contact our Administrative team if you run into any difficulty with the paperless process at graduateschooladmin@utsa.edu

Admissions

Yes, the Graduate School staff will be working remotely to answer questions, process applications, and ensure continued service to applicants, just as normal. You can email questions to us at graduate.admissions@utsa.edu.

You can send electronic admissions documents to graduate.documents@utsa.edu. PDF format is preferred for all emailed documents; please be aware that we can only accept electronic documents at this time and are not accepting paper documents at all.

At this time, we will accept all unofficial transcripts, and they should be uploaded to your Embark application. Unofficial transcripts will be used for application evaluation. If you are admitted, you will be required to submit your official transcripts by the end of your first semester of registration. 

GRE, GMAT, and TOEFL have been temporarily suspended as admissions criteria to all graduate programs. Admitted international applicants will be asked to demonstrate proficiency in English as determined by the admissions committee in their department or college.

While processing times might be slower than usual for documents and applications, submitted applications will not be affected by UTSA’s decision to use a remote workforce.

Please check your ASAP account to see where the hold originated (e.g. Financial Aid, Graduate School). If you have a Graduate School hold, email graduate.admissions@utsa.edu and an admissions counselor will assist you with your hold. For all other holds, please contact the unit placing the hold.

With respect to the procedures outlined above, The Graduate School Admissions team will be moving forward any applications that are missing GRE, GMAT, or TOEFL/IELTS scores. We will also process all unofficial transcripts and forward applications to the program for admissions consideration.

Yes, approved faculty members with access to Embark can view all applications in progress on the online application system. Admissions staff will continue processing submitted applications and transmitting application files to departments via Sharepoint. If a faculty or staff member in the academic departments needs access to Embark, please contact Lindsay O’Day at lindsay.oday@utsa.edufor training and account creation.

Admissions for Departmental Faculty

With respect to the procedures outlined above, The Graduate School Admissions team will be moving forward any applications that are missing GRE, GMAT, or TOEFL/IELTS scores. We will also process all unofficial transcripts and forward applications to the program for admissions consideration.

Yes, approved faculty members with access to Embark can view all applications in progress on the online application system. Admissions staff will continue processing submitted applications and transmitting application files to departments via Sharepoint. If a faculty or staff member in the academic departments needs access to Embark, please contact Lindsay O’Day at lindsay.oday@utsa.edufor training and account creation.

Comprehensive Exams

Comp exams will take place this spring and will be assessed within each academic department - in consultation with the student, department, and academic Dean - to determine how best to proceed.

Graduate Assistants (GRAs and GTAs)

GTAs will deliver online instruction per University policy or assist their faculty supervisor with delivering online instruction per college policies.

GRA employees will continue their research activities as directed by their research advisors in line with VPREDKE guidelines.

GRA and GTA appointments for the summer will be handed by respective departments as usual.

Professional Development

Yes, we are looking to reschedule both events for mid-October. Please mark your calendars for Tuesday, October 13 and Wednesday, October 14, 2020.

Not yet, but soon. As The Graduate School is working with different online tools and strategies to ensure continued service to graduate students, we are also investigating ways to provide online professional development activities. We have our sights set on creating a virtual Abstract Writing Workshop and a 3MT® Bootcamp.  Both of these activities will help to increase your odds for winning 1st place ($1000), 2nd place ($750), or 3rd place ($500) for either the 3MT® Research Competition or the Poster Competition that will take place during Graduate Student Research Days in October.

We are using our time of shelter-in-place to update and revamp our website and offerings. Pathways to Professional & Career Development will be reworked and rebranded as Graduate and Postdoctoral Success (GPS): Navigate Your Career. We will also be launching a GPS calendar, blog, and micro-credentialing platform. Keep checking https://graduateschool.utsa.edu/ for updates. If you’d like a preview of what micro-credentialing looks like, browse a few of the skills badges we’ve already created at https://www.youracclaim.com/organizations/university-of-texas-at-san-antonio/badges in anticipation of new professional development workshops.

Thesis and Dissertation

No. Due to current university policy and shelter-in-place orders by the City of San Antonio and Bexar County, all thesis or dissertation defenses must be conducted using an online platform. The Graduate School recommends utilizing virtual platforms such as Microsoft Teams, Cisco Webex Meetings, or Zoom Video Webinars. We do not recommend postponing your graduation so that you can defend in person.

The filing deadline for the Spring 2020 semester has been extended to May 15, 2020. Please contact John Shaffer at john.shaffer@utsa.edu with any questions.

Yes.  For formatting questions and assistance, please contact Elyse Brown at elyse.brown@utsa.edu

The Graduate School offers formatting webinars every semester. These webinars comprehensively cover the formatting and submission process. A recording of this semester’s webinar is available for viewing via UTSA's Panopto.