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The Graduate School is committed to advancing academic excellence in graduate and postdoctoral education and training. We have several departments that can assist you with questions regarding professional development activities, administrative processes, and graduate student success initiatives. 


Office Hours: 8 A.M. to 5 P.M., Monday through Friday 

Campus Location: GSR 2.116


Questions regarding admissions, transcripts and recruiting.



Final Submission Requirements

The following requirements must be completed by 3:00 p.m. on the posted final deadline:

  1. Submit one electronic copy of the thesis or dissertation to ProQuest UMI website.
  2. Doctoral Candidates only: Complete the online Survey of Earned Doctorates (SED) and all required doctoral forms.

Please note: Submitting two final printed copies is no longer a final submission requirement as of the Spring 2014 semester. Your ProQuest electronic submission also serves as the UTSA archival copy. The Library is no longer accepting printed copies for binding and archival. Your ProQuest submission must be correctly formatted according to our formatting requirements and template; incorrectly formatted final submissions will not be accepted. 

Ready to submit? Download the Formatting Checklist and conduct a final review of your document to catch any final formatting revisions your document might need. All items on the checklist must be properly formatted for your document to be accepted.

Committee Approval of Thesis or Dissertation

As of Spring 2014, hard copies of master's theses and doctoral dissertations are no longer a final submission requirement. With the removal of this requirement, signed signature pages are no longer submitted to The Graduate School. Approval of your document is instead shown with the below forms.

Personal Copies

You may order personal bound copies of your thesis or dissertation through ProQuest when you submit your document, or by contacting FedEx (FedEx Office Binding Options). The Graduate School does not accept hard copies for personal binding.



Submitting an electronic copy of your thesis or dissertation to ProQuest is a final requirement for all students. Through ProQuest, you have the option to purchase a copyright as well as bound copies for your personal use. Submitting your document to ProQuest is quick and simple. If you have any questions about the process, please feel free to contact the Thesis/Dissertation Officer.

  • ProQuest Electronic Submission Website: Follow this link to submit your manuscript electronically with ProQuest.
    • Please note: The maximum file size that can be uploaded is 1000 MB.
  • Publishing with ProQuest: Do you have questions about what is available to you through ProQuest? This link provides information on the following:
    • Preparing your manuscript for submission
    • Publishing options (Traditional vs. Open Access)
    • Copyright 
      • The "Copyright and your dissertation/thesis" document includes a sample "Permission to use Published Material" letter that you may use.
    • ProQuest FAQs

Defense Announcement

All defenses need to be public unless a waiver has been obtained 2 weeks prior to the oral defense from the Vice Provost and Dean of the Graduate School.

Doctoral Requirements

In addition to the Final Submission Requirements for the dissertation, doctoral candidates are required to complete the following items in order to be cleared for graduation.


Survey of Earned Doctorates

Survey of Earned Doctorates: All doctoral candidates are required to complete this online survey in their graduating semester, no later than the final submission deadline.

Doctoral Forms

Doctoral Forms: These forms are required to be complete and on file in The Graduate School before a doctoral student will be approved for graduation.

  • Please note: The title page of your dissertation must list all committee members that are listed on the Appointment of Doctoral Dissertation Committee form. If you have made a change to your committee and the names listed on your dissertation do not match your Appointment of Doctoral Dissertation Committee form, a corrected form must be submitted to The Graduate School.


Doctoral students may participate in commencement ceremonies only after completing all requirements for graduation, including the successful defense of the dissertation and subsequent acknowledgement by The Graduate School of all required documentation. Summer term graduates are welcome to participate in the December Commencement ceremony following their summer term graduation. Doctoral students who do not meet the deadline for dissertation requirements in May will need to wait until the December Commencement ceremony.